Private Showcases

The private showcase area is always an exciting and inviting place to be!! Private Showcases will run from 11:30pm to 2:30am each night of the conference (Thur, Fri, Sat).

We expect to have 12-14 Private Showcase Rooms this year. It is always the goal at FARM to make sure everyone who wants to perform has at least one opportunity to do so. To that end we are asking performers and bands to limit themselves to 4 showcases. You are free to do less but we’ll be soliciting cooperation from hosts to help by not over-booking the same artist.

How to Host a Room

The application process for hosting a Private Showcase room will be announced in our newsletter and on the listserve. If you are not signed up you can do so here: https://farmfolk.org/contact-us

The private showcase area is always an exciting and inviting place to be!! Private Showcases take place after the official events each night of the conference (Thur, Fri, Sat).

We expect to have 12-14 Private Showcase Rooms open each night this year, utilizing as many as 20 hosts.

Important Dates:  

June 1: Private Showcase applications period opens
July 25: Deadline for Private Showcase Hosts to submit applications
Aug 1: Private Showcase Hosts are announced; Hosts may begin booking
Sept 1: Deadline for hosts to pay for hotel room and register for conference
Oct 1: Deadline for hosts to submit final lineup to be included in printed program

Our 2020 Private Showcase Coordinators is Joanne Smiddie-Brush.

We did our best to anticipate all questions so please read through everything here before contacting us but if you can’t find your answer related to application or other general questions contact Joanne at joanne@farmfolk.org.  Any questions regarding First-timer room or to sign up you can contact Smitty at info@farmfolk.org.

Interested in hosting a Private Showcase Room?

Based on last year’s experience, we expect there may be more people who are interested in hosting a room than we will be able to accommodate.  We want to offer a wide range of opportunities for people to participate while not spreading the audience too thin.  We appreciate your enthusiasm!  But depending on how many people apply, we might not be able to give you a room to host.  Even if you have hosted a private showcase room in the past, please do not assume that you will be selected to host this year, and under no circumstances should you offer a slot to a performer unless you are notified that you have been selected to host a room.

If we do receive more applications than we can accommodate, preference will be given to those who:

  • apply early
  • have a stated intention to strive for diversity (gender, race, etc)
  • have a particular focus for the room (State,sub-genre, etc.)

Thank you for you’re cooperation and understanding!

Private Showcase Info & Etiquette

We want to thank all of our hosts for hosting. Private Showcases take place from 11:30 PM to 2:30 AM Thursday, Friday & Saturday night time (which is more accurately Friday, Saturday and Sunday morning but for our purposes it’s still night time). Note that some rooms are hosted by different folks on different nights and some rooms are only open one or two nights. See the new Private Showcase program for complete listings.

Hosts may have their own rules in addition to this but here are a few reminders.

PLEASE BE COURTEOUS!

  • Watch your volume: We certainly want you to be enthusiastic but remember that there are performers right next door and we want everyone to have the best opportunity to be heard.
  • Watch your time: This may seem obvious but please arrive on time, end on time and get out of the way for the next performer. We ask that you do your pre- and post-set networking and socializing as quietly as possible or better yet, out in the lobby.
  • Plan ahead: Prepare your set in advance and time it so you know how long it will take and then pad it for talking or tuning.

PLEASE BE RESPECTFUL!
Hosts are responsible for the condition of their rooms. Snacks and beverages are allowed; however, if you partake in a room’s offerings, not only do we expect you to clean up after yourself, we trust you’ll stay for at least one showcase!

NO AMPLIFIED INSTRUMENTS!
Sorry but while we know some folks are able to keep the volume down, it’s a can of worms we don’t want to open. This is an all acoustic performance. Please plan accordingly.

ADVERTISE YOUR SHOWCASE! We encourage you to spread the word about your showcases. It’s appropriate to make small handouts with your showcase schedule but don’t make so many that you waste a lot of paper. Get creative!! 

PLEASE HAVE FUN!!
This is primarily for audience members but we hope our performers will have fun as well! We trust you’ll have a hard time deciding where to go, but make sure you schedule in some acts you’ve never heard before. Discovery is the best part of any conference!

Important Info for Hosts

  • Once you have been confirmed as a host you will pay for your Private Showcase Room via the The FARM Store Choose “FARM Private Showcase Room Fee”.  Pay one fee per night that you will host a room. This fee must be paid by September 1 or your room will be given to someone else.
  • The fee for hosting a private showcase room is $135 per night – this INCLUDES the cost of the hotel room.
  • IMPORTANT: You will reserve the private showcase room directly with FARM (not thru the hotel).  You are welcome to sleep in this room, although this might not be possible if hosting only one or two nights.  If you want a separate sleeping room, please book that and pay for it directly with the hotel (see the Hotel Info
  • Furniture may be removed, upon request.  There is an additional fee for this service, which will probably be about $100.
  • The hotel will provide ten folding chairs per room.
  • Private Showcases will be allowed Thursday, Friday & Saturday nights beginning at 11:30 pm and ending at 2:30 am.
  • Absolutely NO amplification will be allowed, and all rooms must be quiet after 2:30 am.
  • Full conference registration is required for ALL performers and hosts and host helpers.
  • Some Private Showcase hosts may choose to charge the showcasing artists a small fee to help offset the cost of their room, refreshments and advertising. This is optional and at the discretion of each individual host. Set times and number of performers ‘in the round’ per set is also at the discretion of each host.
  • Four Showcase Limit: It is always the goal at FARM to make sure everyone who wants to perform has at least one opportunity to do so. To that end, and to avoid over-booking the same artist, we are asking artists to limit themselves to 4 showcases (this includes Official Showcase, DJ Showcase, and all Private Showcases; however it does not include Performance Lane.) We expect that when booking, Private Showcase hosts will ask each performer if they have already booked four showcases and not book them if
    they have; and we expect performers to be aware of the number of showcases they have booked and not seek further bookings once they have four.
  • FARM will once again host a First Timer Room, free of charge to musicians.  A performance in this room DOES count towards the four performance limit.

We will need your final line-up by October 1.  You will be provided with a template to use, we need to have the info in a very specific format.

How to Solicit Private Showcase MUSICIANS or HOSTS

 019 Private Showcase Host contact information will be posted here starting in August.

Click HERE for info on how to join our listserve, which is the primary communications tool for soliciting gigs in private showcases.  And while you’re on that page, signup for the newsletter email list (if you haven’t already).  The newsletter will keep you very informed regarding the conference and all FARM activities.

Once you are signed up for the listserve and hosts are announced on August 1, performers and hosts can send emails to everyone else on the list serve, stating your interest in performing in a private showcase room.

Performers may also contact the hosts directly by email once the host emails have been announced (about August 1).

Some Private Showcase Hosts may choose to charge the showcasing artists a small fee to help offset the cost of their room, refreshments and advertising. This is optional and at the discretion of each individual host.

ABSOLUTELY NO guerrilla or any other type of in-room showcasing will be allowed in any other rooms or at any other times.

NOTE: Four Showcase Limit
It is always the goal at FARM to make sure everyone who wants to perform has at least one opportunity to do so. To that end, and to avoid over-booking the same artist, we are asking artists to limit themselves to 4 showcases (this includes Official Showcase, DJ Showcase, and all Private Showcases; however it does not include Performance Lane.) We expect that when booking, Private Showcase hosts will ask each performer if they have already booked four showcases and not book them if
they have; and we expect performers to be aware of the number of showcases they have booked and not seek further bookings once they have four.

Sign up to receive our newsletters to be notified when this information is updated.

NOTE TO FARM FIRST TIME ATTENDEES:

We will again have a Private Showcase room reserved for first time attendees (1st timers).  If this is your first time registering for FARM, you are eligible! The 1st Timer room will feature a series of 30 minute In The Round performances, each consisting of three 1st time attendees.  Spots in this room will be assigned based your request with priority based on REGISTRATION ORDER.

Email our First Timer Room Coordinator of your interests, and tell him any date / time preferences to help him schedule you.

NOTE:  THERE IS NO CHARGE FOR PERFORMING IN THE FIRST TIMER ROOM.  FARM IS HAPPY TO SPONSOR THIS PRIVATE SHOWCASE ROOM!

Private Showcase Room Host Application

We need to know how many nights and which nights you are interested in hosting a room, and what you will accept if we cannot accommodate your preferences. Keep in mind that if we have more people who would like to host than we have rooms available, we may need to make adjustments and ask you to host fewer nights than you requested. We will do our best to accommodate as many people who wish to host as possible, but circumstances may prevent us from meeting everyone’s particular preferences. Please select how many nights you would like to host if possible.

If offered 1 night, which night would you prefer to host.

If offered 2 nights, which nights would you prefer to host.

Have you hosted a Private Showcase Room before? (Includes FARM, other Regions, FAI) NOTE: We like new hosts and new ideas! Just because you’ve never hosted a room before doesn’t mean you’ll be excluded, we just want to get an idea of the experience level for our hosts

Will you be sleeping in the showcase room?

If YES: Do you prefer 2 Queen or 1 King? (no guarantees, but we will do our best)

11 + 12 =

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