We want to thank all of our hosts. Private Showcases take place from 10:30 PM to 2:30 AM Thursday, Friday & Saturday night time (which is more accurately Friday, Saturday and Sunday morning, but for our purposes it’s still night time). It’s possible that rooms will be hosted by different folks on different nights. The Whova app will have the complete list of private showcase hosts and contact information. 

PLEASE BE COURTEOUS!

• Watch your volume: Remember there are other performances nearby, and we want everyone to have the best opportunity to be heard.
• Watch your time: Be sure to arrive on time, end your performance at the scheduled time, and make way for the next performer. Please do any socializing quietly outside the room. 
• Plan ahead: Prepare your set in advance and know the timing, including talking and tuning.

PLEASE BE RESPECTFUL!
Hosts are responsible for the condition of their rooms. Snacks and beverages are allowed; however, if you partake in a room’s offerings, not only do we expect you to clean up after yourself, we trust you’ll stay for at least one showcase!

NO AMPLIFIED INSTRUMENTS!
These are designed to be all acoustic performances (no mics, PAs, etc) so please plan accordingly.  The only exceptions are instruments that need amplification to be heard like a keyboard or electric guitar, but they must be kept at a low volume — the equivalent of an unamplified human voice.

ADVERTISE YOUR SHOWCASE! We encourage you to spread the word about your showcases. It’s appropriate to make small handouts with your showcase schedule.

PLEASE HAVE FUN!!
This is primarily for audience members, but we hope our performers will have fun as well! We trust you’ll have a hard time deciding where to go, but make sure you schedule in some acts you’ve never heard before. Discovery is the best part of any conference!

• Full conference registration is required for ALL performers, hosts, and host helpers. Hosts cannot book artists that are not already registered.
• All Private Showcases are held in large conference rooms. This allows performers and attendees a more open space to enjoy the showcases and a better opportunity to protect their health.
• Please note that FARM WILL NOT be providing hosts with rooms where they can sleep. Hosts need to lodge in a hotel room separate from their Private Showcase room. Hosts also need to plan for any storage needs. Private Showcase rooms will be made available to hosts at dinnertime on the day of their showcases. Rooms must be cleaned up following each night’s performances to allow for other activities in those rooms during the daytime.
• Each showcase room will have plenty of chairs.
• Private Showcases begin at 10:30 PM and end at 2:30 AM on Thursday, Friday & Saturday nights.
• These are designed to be all acoustic performances (no mics, PAs, etc) so please plan accordingly. The only exceptions are instruments that need amplification to be heard like a keyboard or electric guitar, but they must be kept at a low volume — the equivalent of an unamplified human voice. All rooms must be quiet after 2:30pm.
• Some Private Showcase hosts may choose to charge the showcasing artists a small fee to help offset the cost of their room, refreshments, and advertising. This option is at the discretion of each individual host. Set times and number of performers “in the round” per set is also at the discretion of each host.
• Three Showcase Limit: Our goal is to make sure everyone who wants to perform has at least one opportunity. To that end, we ask artists to limit themselves to no more than three showcases (this includes Official Showcases, DJ Showcases, Private Showcases and Performance Lane). We also expect Private Showcase hosts to ask each performer whether they have already booked three showcases and not book performers who reached the limit of three. 
• FARM will once again host a First Timers Room, free of charge to musicians. A performance in this room DOES count towards the three showcase limit.

We need your final lineup by September 11. You will be provided with a template since we need the information in a very specific format.

Private Showcase Host contact information will be shared by July 15 via our Whova conference app. You must be registered for the conference in order to access our list of private showcase hosts.

The best way to solicit hosts is to contact them directly by email once they have been announced (July 15).

Some Private Showcase Hosts may choose to charge the showcasing artists a small fee to help offset the cost of their room, refreshments and advertising. This is optional and at the discretion of each individual host.

ABSOLUTELY NO guerrilla or any other type of in-room showcasing will be allowed in any other rooms or at any other times.

NOTE: Three Showcase Limit
Our goal is to make sure everyone who wants to perform has at least one opportunity. To that end, we ask artists to limit themselves to no more than three showcases (this includes Official Showcases, DJ Showcases, Private Showcases and Performance Lane). We also expect Private Showcase hosts to ask each performer whether they have already booked three showcases and not book performers who have reached the limit of three

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